REGISTRATION INFORMATION

Image credit: Wellcome Library, London (MS of Aṣṭāṅgahṛdayasaṃhitā, 1800s)

Your registration for the 17th WSC includes: (a) access to all WSC events, including ticketed public performances and special lectures; (b) chai/coffee breaks; (c) all-conference banquet (Friday, July 13, 2018); (d) printed schedule, bag, and stationery; (e) one-year complimentary membership to the International Association of Sanskrit Studies (IASS). Accommodation, meals, excursions, and travel are not included in the registration fees, and may be purchased as add-on packages.

Please note, the online registration portal is now CLOSED. We will be able to accept on-site payment of registration fees in cash (CAD) or major credit cards. If you are intending to present a paper, but have not yet paid registration fees,  please contact the WSC Secretariat ASAP, as your paper will not currently be included within the schedule.

Please note that due to limited capacity, admission to the ticketed public events (the gala Kūṭiyāṭṭam performance and the Lecture on Yoga) will be on a first-come, first-served basis, while seats are available. If you wish to guarantee your seating at these two events, or if you have accompanying guests who wish to attend them, you may purchase regular tickets directly from our public partners, the Indian Summer Festival.

The registration rates are as posted below. Rates do not include 5% GST; all fees must be paid in Canadian Dollars. Please note that until May 9, 2018, we had been able to give a 50% refund for all cancellation requests, minus a $35 administrative fee. Unfortunately, due to budgetary restrictions, we are no longer able to provide refunds on registration fees. We can, however, refund any add-ons you may have purchased (excursion, meal plan, etc.), should you need to cancel your registration.

To manage your add-ons (meal plans & excursions), please visit the registration portal:


Registration TypeEarly Bird Rate
(closes March 7, 2018)
Normal Rate
(closes May 9, 2018)
On-site Rate
Regular Rate$275$350$400
Student Rate (with valid proof of status)$175$250$250
Accompanying Guest$175$175

 

EXCURSIONS

We are happy to offer five different optional excursion packages for Saturday, July 14, 2018, at a number of different price points. Our excursions are selling out, so please book as soon as possible!

  • Conference Boat Cruise & Luncheon ($115 + 5%GST)
  • City Bus Tour ($40)
  • "Highway to Heaven" Temple Bus Tour ($40)
  • Stanley Park Hikes ($15)
  • UBC Museums Pass (Self-Guided) ($35)

As all excursions will take place on Saturday, July 14, 2018, it is only possible to book one excursion per participant.

For your convenience, the rates for each excursion are posted below. Rates do not include 5% GST; all fees must be paid in Canadian Dollars. If you have already registered for the conference, and wish to add an excursion, please follow these steps:

  1. Click on “Logon” and enter your email address and password that you used to book your registration.
  2. At the page “Registration Orders”, select the option “Edit Order.”
  3. At the page “Edit Order”, select the option “Edit items” that you will see next to your name.
  4. At the “Registration & Membership” page, under the "Options" header, select “Edit Optional Excursions.”
  5. At the “Optional Excursions” page, type in the number of bookings you wish next to the excursion you wish to take. You may book for yourself and any accompanying guests. However, please note that each person may take only one excursion, as they will all take place simultaneously on Saturday, July 14.
  6. Click on “Update” and you will be taken to the “Edit Order” screen.
  7. Select either “Pay Now” (with credit card) or “Pay Later." If you select “Pay Later," you will need to pay in cash (Canadian Dollars) or credit card when you arrive at the registration desk of the conference. The option of bank transfers or bank drafts is no longer available.
NOTE: You may also add a meal plan in the same manner.
Yacht Cruise ($115)
City Bus Tour ($40)
Temple Visits ($40)
Stanley Park ($15)
UBC Attractions ($35)
Boat Cruise & Luncheon ($115+tax)

Our featured excursion for the 17th World Sanskrit Conference is a 3-hour luxury yacht cruise exploring the beautiful natural landscapes and magnificent skylines of Vancouver Harbour, English Bay, and surrounding areas. Climb aboard the Magic Charm, a fully air-conditioned double-deck luxury yacht providing unobstructed views with indoor and outdoor observation areas, sleek modern bar and lounge, and many other amenities. We will be treated to a fully catered luncheon (with veg/non-veg options). The boat cruise will be a great way to network with your fellow conference participants while also enjoying a finely prepared luncheon amidst the natural coastal beauty of the Vancouver area, providing many photo opportunities to make your visit to Vancouver a memorable one. 
Price includes catered luncheon as well as a bus transfer from UBC to the Marina (and return). 
 
 
NOTE: Availability is limited to 100 guests, so please be sure to make your booking well in advance.
City Bus Tour ($40+tax)
Let us show you around town! Take a four-hour guided bus tour, courtesy of our travel partners, Clickontours, to see the major attractions of Vancouver, including Stanley Park, Granville Island, Gastown, and other popular sightseeing destinations. The bus will pick you up and drop you off at UBC, and their knowledge and friendly tour guide will provide all of the background details you need to know to appreciate Vancouver's history, cultural richness, and natural beauty. You will have the opportunity to have (veg or non-veg) lunch during the stop at Granville Island, however, please note that the cost of lunch is not included in the tour price.
 
Please note: Availability is limited to 50 guests, so please be sure to book your seats early! 
"Highway to Heaven" Temple Visits ($40+tax)

 

Just to the south of Vancouver is the bustling suburb of Richmond, BC, which is home to a unique collection of mandirs, gurudwaras, temples, and other religious establishments all along one major thoroughfare fondly nicknamed by locals as "The Highway to Heaven."  With the assistance of our travel partners Clickontours, as well as our major donors, the International Buddhist Society, we are pleased to put together an excursion package that will take you from UBC to visit several impressive and popular Hindu, Buddhist, and Sikh temples in Richmond, including a guided tour of the magnificent temple of the International Buddhist Society. Opportunity for pure vegetarian lunch will also provided, though cost of lunch is not included in the cost of the excursion. More details of this unique excursion are forthcoming.

PLEASE NOTE:  This excursion is limited to 50 guests, so please be sure to make your bookings early.

Bus Transfers for Stanley Park Self-Guided Hikes  ($15+tax)
Spend your Saturday discovering the natural treasures of Stanley Park, a beautiful 400-hectare natural West Coast rainforest located right next to downtown Vancouver. You can spend all day exploring its many easy to moderate grade hiking trails, rent bikes or rollerblades and cruise the seawall, take in the breathtaking ocean views and photo opportunities of the harbour and the Lion's Gate Bridge, or visit the many gardens, monuments, landmarks that are found throughout Vancouver's urban oasis. The choice is yours! 
We will provide convenient bus transfers at various times during the day on Saturday, July 14, 2018, from UBC to a designated location at the edge of Stanley Park, leaving you free to explore the park and its environs at a self-guided pace. You may take one of our bus transfers to return to UBC, or if you wish to explore the city on your own, you may take one of the many different convenient bus lines to return to UBC. (Further information on public transportation will be given in your WSC2018 welcome package.)
 
Credit: Colin Knowles (Flickr)
UBC Museums & Gardens Pass – Self-guided Tours ($35+tax)

For conference goers who would wish to have a leisurely Saturday walking around the beautiful campus of UBC, and exploring its many gardens and world-class museums, we are pleased to offer a pre-purchased UBC Museums and Gardens Pass, which includes admission to the UBC Botanical Gardens, the famed Nitobe Memorial Garden (a meticulously designed traditional Japanese garden), the Beaty Biodiversity Museum, as well as the world-renowned Museum of Anthropology, which houses one of the largest collections of First Nations' art in North America, as well as an extensive Asian collection that includes several Sanskrit manuscripts.

The Museums and Gardens Pass will also provide a 20% discount at the UBC Bookstore as well as a 10% discount at the Greenheart Tree Walk, an adventurous course of suspended walkways and tree platforms through the forest at the UBC Botanical Gardens (for more info please visit HERE).

To purchase an excursion package, please visit the WSC2018 Registration Portal.


Excursion TypeNotesPrice
Boat Cruise & Luncheon3-hour boat ride, includes veg/non-veg lunch, cash bar, bus transfer$115
City Bus Tour4-hour bus tour of city attractions & Stanley Park (lunch not included)$40
"Highway to Heaven" Temple Tour5-hour trip to landmark Hindu, Buddhist, and Sikh temples in Richmond, BC (lunch at Hindu temple by donation)$40
Stanley Park OutingsBus transfers to Stanley Park (self-guided hikes) (lunch not included)$15
UBC Museums & Attractions PassSelf-guided tours of on-campus attractions (lunch not included)$35

ACCOMMODATION

We regret to say that our accommodation block on the UBC campus is now CLOSED, and the group rate is no longer available. If you still need to find accommodation at UBC, please visit the UBC Accommodation website at suitesatubc.com. But please be aware that costs are much higher, and these packages do not include breakfast. If you wish to stay elsewhere in the Vancouver area, please contact our travel partners, Clickon Tours, who will be able to assist you.

We request that you kindly do not call or email the WSC2018 Secretariat with inquiries regarding Accommodation, as we won't be able to provide assistance. Such inquiries may either be directed to UBC Accommodation ([email protected], +1.888.331.4194) or to Clickontours.com ([email protected], +1.877.239.1312) who will be able to help you find a last-minute place to stay.

Pond Ste ($139)
Pond Sng ($65)
WG Std ($142)
WG 1Bd ($162)
WCS Ste ($229)
PV Beds ($48)
Ponderosa Studio Suite ($139/night)

Located in the 18-storey Ponderosa tower, each suite has a double bed, a work desk, telephone, WiFi, a private washroom with shower, and an equipped kitchenette. Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

EACH SUITE ACCOMMODATES TWO PEOPLE

Ponderosa Premium Single Rooms ($65/night)

One of four bedrooms (single bed, work desk, dresser, WiFi, and telephone) in a shared apartment unit, located in the 18-storey tower. Guests share two washrooms, a lounge with a dining table, seating, and kitchen (not equipped with dishes, cookware, etc.). Your in-room coffee maker includes complimentary tea and Starbucks coffee. Housekeeping services include linens and towels changed weekly. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH ROOM ACCOMMODATES ONE PERSON

Walter Gage Studio Suites ($142/night)

Studio suites are located in the 4-storey Gage apartment building. Each suite features one double bed, work desk, fully equipped kitchen with counter seating, TV, WiFi, telephone and a private washroom with a shower.

Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH SUITE ACCOMMODATES UP TO TWO PEOPLE

Walter Gage 1-Bedroom Suite ($162/night)

One bedroom suites are located in the 4-storey Gage apartment building. Each suite features a queen-size bed, a queen-size sofa bed in the living room, as well as a work desk, fully equipped kitchen with dining table and chairs, flat panel TV, WiFi, telephone and a private washroom with a shower.

Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH SUITE ACCOMMODATES UP TO FOUR PEOPLE

West Coast Suites ($229/night)

The West Coast Suites are located in a 3-storey building next to the Walter Gage Residence, in the vibrant northern part of campus. Our beautifully appointed suites feature a king-size bed as well as a queen size sofa bed in the living room, fully equipped kitchen, flat-screen TV, telephone with complimentary local calls, WiFi, in-room safe, private washroom, and a balcony. Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

EACH SUITE ACCOMMODATES UP TO FOUR PEOPLE

Place Vanier Bedrooms ($48/night)

Place Vanier Residence, the University's original student residence, consists of 4-storey buildings featuring single private bedrooms with shared hallway washrooms and floor lounges that include a TV, fridge, sink, and a microwave. Free WiFi is available in the residence lobby. In-room high speed Internet, parking and on-site laundry are available for a fee. Basketball courts, tennis courts and playing fields are all nearby. Limited housekeeping service (linen provided, folded on bed upon arrival) is included. Housekeeping level upgrades are available for an additional fee.

Breakfast is included in the price.

EACH BEDROOM ACCOMMODATES ONE PERSON

While our Group Rates are no longer valid, you may still find regular guest rooms on the UBC Campus through the UBC Accommodations portal, suitesatubc.com. NOTE: For best results, please use Chrome or Firefox.


Accommodation TypeDescriptionNightly Rate (+5% GST & 8% PST)
Walter Gage Studio Suite1-2 guests; double bed, full kitchen, private washroom; daily housekeeping; breakfast included$142 [SOLD OUT]
Walter Gage 1-Bedroom Suiteup to 4 guests; queen bed, queen sofabed, full kitchen, private washroom; daily housekeeping; breakfast included$162 [RATE CLOSED]
Ponderosa Premium Single Room1 guest per room (single bed); each apt. unit contains 4 bedrooms, 2 washrooms, living area, kitchenette; weekly housekeeping; breakfast included$65 [SOLD OUT!]
Ponderosa Studio Suite1-2 guests; double bed, kitchenette, private washroom; daily housekeeping; breakfast included$139 [RATE CLOSED]
Place Vanier Bedrooms1 guest per room; shared washrooms (2 per floor), common lounge areas; breakfast included$48 [SOLD OUT!]
West Coast Suiteup to 4 guests; king-size bed, queen sofabed, full kitchen, private washroom, balcony; daily housekeeping; breakfast included$229 [RATE CLOSED]

MEALS

Meals are not included in the registration fees, aside from the conference banquet. You may explore a wide variety of excellent restaurants and cafés across the UBC campus and in the city of Vancouver. However, for delegates who wish to arrange their meals in advance, we are offering two optional, low-cost add-on meal plans with UBC Food Services.Meals will be served at Gather, a leading on-campus dining hall, who are creating a special menu for the WSC.

Meal plans must be purchased in advance through the registration portal prior to July 1.

Please note: If you had made an on-campus accommodation booking within our group rate, your Breakfast is included. Participants will have a choice between vegetarian and non-vegetarian meal plans, and we may not be able to accommodate more restrictive diets. For your convenience, many of the housing options include kitchen facilities, and groceries are located at a walking distance from residence areas.

If you are already registered and wish now to add-on a meal plan, please follow these steps:

  1. Go to the WSC Registration Portal.
  2. Click on “Logon” and enter your email address and password that you used to book your registration.
  3. At the page “Registration Orders”,  select, “Edit Order.
  4. At the page “Edit Order”, within the options that you see next to your name, please select “Edit items.
  5. At the “Registration & Membership” page, under "Options," select “Edit Optional Meal Plan."
  6. At the “Optional Meal Plan” page, type in the amount of meal plans you want to purchase.
    NOTE: Buy one for yourself and additional ones for any accompanying guests or colleagues you wish to pay for.
  7. Click on “Update” and you will be taken to the “Edit Order” screen.
  8. At "Edit Order", select either “Pay Now” (with credit card) or “Pay Later."
  9. If you select “Pay Later," please be prepared pay in cash (Canadian Dollars) or by credit card when you check-in at the conference on July 8-9. The option of bank transfers or bank drafts is no longer available.

NOTE: If you would like to go on one of our WSC excursions, you may book them in the same way.

Meal Plan TypeDetailsCost (not including 5% GST)
Lunch OnlySunday July 8, 2018 - Friday July 13, 2018 (6 days, veg or non-veg options)$70
Lunch & DinnerSunday, July 8, 2018 - Friday July 13, 2018 (6 days, veg or non-veg options)$150

To purchase a meal plan, please visit the WSC2018 Registration Portal.

IASS Membership

We are pleased to announce that all registered participants in the 17th World Sanskrit Conference will receive a complimentary membership (for the 2018 calendar year) to the International Association of Sanskrit Studies, the foremost professional association of international Sanskrit scholars, which founded the World Sanskrit Conference in 1971. This is a $50 value ($25 for students). After registering for the WSC, your name, contact details, and membership fees will be forwarded to the IASS, who will contact you for the next steps.

If you do not wish to become a member of the IASS, you may opt out of the complimentary membership during the registration process (without refund of the value of the membership).

As part of the WSC2018 registration process, you will also have the option of purchasing a 2-year top-up of your IASS membership, so that you remain an IASS member in good standing through the 2020 calendar year. You may purchase this as an add-on item during the registration process for WSC2018.

If you are currently a paid IASS member for 2018, you have two options: you may either elect to (a) apply the complimentary IASS membership for the 2019 calendar year, or (b) receive a discounted registration rate. If you choose the latter, please contact the Secretariat before paying registration fees online. We will not be able to provide discounts after the registration fee has been paid.

[Also, please be sure NOT  to select the 2-year top-up option if you are a paid IASS member, and instead contact the IASS directly for securing your membership through 2020. Please do not hesitate to contact the Secretariat for proper procedures BEFORE paying registration fees, as we will not be able to make adjustments or provide refunds afterwards, without an additional $35 administrative fee.]

To buy a 2-year add-on to your IASS membership, please visit the WSC2018 Registration Portal.

TRAVEL INFORMATION

As Vancouver is a high-demand travel destination in the summer months, it is extremely important to secure your flights as early as possible and to be sure that you leave ample time to make any necessary arrangements for securing a visitor's visa.

To find out if you need a visitor's visa to come to Canada for WSC2018, and to discover the process for applying for the visa, please visit the support page of the Government of Canada's Immigration and Citizenship office (ICRC). They also provide a valuable tool  to help determine if you will qualify to receive a visitor's visa. We will do our best to help facilitate your visa application by providing a formal Letter of Invitation for you, but the ICRC is the final authority on the approval of visitor's visas, and we cannot be held liable in the case of a negative outcome.

To make the process easier,  all WSC delegates who need visitor's visas are urged to (a) apply for the visitor's visa using the online method  and (b) apply for the visa as early as possible.

We are pleased to announce that we have partnered with Clickontours, whose agents in India, Canada, USA, and Europe will be able to help you with flight bookings as well as a full variety of other travel needs, including visa applications, flight insurance, pre- and post-conference vacation packages, or non-UBC hotel reservations, should you need to make them.

Visit our travel partners, Clickontours.com, for all your travel needs!