REGISTRATION INFORMATION

Image credit: Wellcome Library, London (MS of Aṣṭāṅgahṛdayasaṃhitā, 1800s)

All attendees are asked to pay registration fees in order to attend the 17th World Sanskrit Conference. In an effort to streamline this process, we have established two different levels of registration: REGULAR and STUDENT, and three different scales, based on payment date. 

Your registration for the 17th WSC includes: (a) access to all WSC events, including ticketed public performances and special lectures; (b) chai/coffee breaks; (c) all-conference banquet (Friday, July 13, 2018); (d) printed schedule, bag, and stationery; (e) one-year complimentary membership to the International Association of Sanskrit Studies (IASS). Accommodation, meals, excursions, and travel are not included in the registration fees, and may be purchased as add-on packages.

Delegates will be able to take advantage of discounted EARLY BIRD registration rates until March 7, 2o18. After this date, fees will be at the normal rate, until the online registration portal closes on May 9, 2018.

IMPORTANT: Fee payment must be received by March 20 to ensure the discounted Early Bird rate. If registration fees are not paid by May 9, 2018, your paper will be removed from the programme. 

You may pay discounted rates for accompanying guests who wish to attend the conference papers. Please note, ticketed public events (the gala Kutiyattam performance and the Lecture on Yoga) are NOT included in the Accompanying Guest rate--tickets to these events may be purchased separately from our public partners, the Indian Summer Festival. Please note that supplies are limited, so you are urged to book these tickets well in advance.

The registration rates are as posted below. Rates do not include 5% GST; all fees must be paid in Canadian Dollars. Please note that we are able to provide a 50% refund for all cancellation requests before May 9, 2018, plus a $35 administrative fee. Unfortunately, due to our budget restrictions, no refunds may be possible after May 9, 2018.

To pay registration fees, please visit our registration portal.


Registration TypeEarly Bird Rate
(closes March 7, 2018)
Normal Rate
(closes May 9, 2018)
On-site Rate
Regular Rate$275$350$400
Student Rate (with valid proof of status)$175$250$250
Accompanying Guest$175$175

 

EXCURSIONS

We are happy to offer five different optional excursion packages for Saturday, July 14, 2018, at a number of different price points. More details about each excursion coming soon!

  • Conference Boat Cruise & Luncheon ($115 + 5%GST)
  • City Bus Tour ($40)
  • "Highway to Heaven" Temple Bus Tour ($40)
  • Stanley Park Hikes ($15)
  • UBC Museums Pass (Self-Guided) ($35)

Due to limited availability, participants are urged to book their options early. As all excursions will take place on Saturday, July 14, 2018, it is only possible to book one excursion per participant. 

For your convenience, the rates for each excursion are posted below. Rates do not include 5% GST; all fees must be paid in Canadian Dollars. Please note that we are able to provide a 50% refund for all cancellation requests before May 9, 2018, plus a $35 administrative fee. Unfortunately, due to our budget restrictions, no refunds may be possible after May 9, 2018.

Yacht Cruise ($115)
City Bus Tour ($40)
Temple Visits ($40)
Stanley Park ($15)
UBC Attractions ($35)
Boat Cruise & Luncheon ($115+tax)

Our featured excursion for the 17th World Sanskrit Conference is a 3-hour luxury yacht cruise exploring the beautiful natural landscapes and magnificent skylines of Vancouver Harbour, English Bay, and surrounding areas. Climb aboard the Magic Charm, a fully air-conditioned double-deck luxury yacht providing unobstructed views with indoor and outdoor observation areas, sleek modern bar and lounge, and many other amenities. We will be treated to a fully catered luncheon (with veg/non-veg options). The boat cruise will be a great way to network with your fellow conference participants while also enjoying a finely prepared luncheon amidst the natural coastal beauty of the Vancouver area, providing many photo opportunities to make your visit to Vancouver a memorable one. 
Price includes catered luncheon as well as a bus transfer from UBC to the Marina (and return). 
 
 
NOTE: Availability is limited to 100 guests, so please be sure to make your booking well in advance.
City Bus Tour ($40+tax)
Let us show you around town! Take a four-hour guided bus tour, courtesy of our travel partners, Clickontours, to see the major attractions of Vancouver, including Stanley Park, Granville Island, Gastown, and other popular sightseeing destinations. The bus will pick you up and drop you off at UBC, and their knowledge and friendly tour guide will provide all of the background details you need to know to appreciate Vancouver's history, cultural richness, and natural beauty. You will have the opportunity to have (veg or non-veg) lunch during the stop at Granville Island, however, please note that the cost of lunch is not included in the tour price.
 
Please note: Availability is limited to 50 guests, so please be sure to book your seats early! 
"Highway to Heaven" Temple Visits ($40+tax)

 

Just to the south of Vancouver is the bustling suburb of Richmond, BC, which is home to a unique collection of mandirs, gurudwaras, temples, and other religious establishments all along one major thoroughfare fondly nicknamed by locals as "The Highway to Heaven."  With the assistance of our travel partners Clickontours, as well as our major donors, the International Buddhist Society, we are pleased to put together an excursion package that will take you from UBC to visit several impressive and popular Hindu, Buddhist, and Sikh temples in Richmond, including a guided tour of the magnificent temple of the International Buddhist Society. Opportunity for pure vegetarian lunch will also provided, though cost of lunch is not included in the cost of the excursion. More details of this unique excursion are forthcoming.

PLEASE NOTE:  This excursion is limited to 50 guests, so please be sure to make your bookings early.

Bus Transfers for Stanley Park Self-Guided Hikes  ($15+tax)
Spend your Saturday discovering the natural treasures of Stanley Park, a beautiful 400-hectare natural West Coast rainforest located right next to downtown Vancouver. You can spend all day exploring its many easy to moderate grade hiking trails, rent bikes or rollerblades and cruise the seawall, take in the breathtaking ocean views and photo opportunities of the harbour and the Lion's Gate Bridge, or visit the many gardens, monuments, landmarks that are found throughout Vancouver's urban oasis. The choice is yours! 
We will provide convenient bus transfers at various times during the day on Saturday, July 14, 2018, from UBC to a designated location at the edge of Stanley Park, leaving you free to explore the park and its environs at a self-guided pace. You may take one of our bus transfers to return to UBC, or if you wish to explore the city on your own, you may take one of the many different convenient bus lines to return to UBC. (Further information on public transportation will be given in your WSC2018 welcome package.)
 
Credit: Colin Knowles (Flickr)
UBC Museums & Gardens Pass – Self-guided Tours ($35+tax)

For conference goers who would wish to have a leisurely Saturday walking around the beautiful campus of UBC, and exploring its many gardens and world-class museums, we are pleased to offer a pre-purchased UBC Museums and Gardens Pass, which includes admission to the UBC Botanical Gardens, the famed Nitobe Memorial Garden (a meticulously designed traditional Japanese garden), the Beaty Biodiversity Museum, as well as the world-renowned Museum of Anthropology, which houses one of the largest collections of First Nations' art in North America, as well as an extensive Asian collection that includes several Sanskrit manuscripts.

The Museums and Gardens Pass will also provide a 20% discount at the UBC Bookstore as well as a 10% discount at the Greenheart Tree Walk, an adventurous course of suspended walkways and tree platforms through the forest at the UBC Botanical Gardens (for more info please visit HERE).

To purchase an excursion package, please visit the WSC2018 Registration Portal.


Excursion TypeNotesPrice
Boat Cruise & Luncheon3-hour boat ride, includes veg/non-veg lunch, cash bar, bus transfer$115
City Bus Tour4-hour bus tour of city attractions & Stanley Park (lunch not included)$40
"Highway to Heaven" Temple Tour5-hour trip to landmark Hindu, Buddhist, and Sikh temples in Richmond, BC (lunch not included)$40
Stanley Park OutingsBus transfers to Stanley Park (self-guided hikes) (lunch not included)$15
UBC Museums & Attractions PassSelf-guided tours of on-campus attractions (lunch not included)$35

ACCOMMODATION

To keep your costs to a minimum, we have secured a wide range of clean, safe, and comfortable residence options at EXCLUSIVE rates for conference participants at on-campus housing facilities at the University of British Columbia, all within walking distance of the conference venue, and at a range of different price points and luxury levels, many with magnificent ocean/mountain views. All accommodation packages include breakfast. NOTE: Prices given do not include taxes (5% GST + 8% PST)

We are pleased to offer these exclusive rates for our guests from July 7, 2018 until July 15, 2018. Please note that there is limited availability, so make your bookings as soon as possible with UBC ACCOMMODATION through the link below. Please note: We recommended that you use Chrome or Firefox when using UBC's booking link. The portal may not function properly if using Safari and other unsupported web browsers.

If you wish to stay longer in Vancouver or travel elsewhere in Canada, or wish to stay in a city hotel, we urge you to contact our travel partners, Clickon Tours, who will be pleased to assist you personally in creating a vacation package that is right for you.

Pond Ste ($139)
Pond Sng ($65)
WG Std ($142)
WG 1Bd ($162)
WCS Ste ($229)
PV Beds ($48)
Ponderosa Studio Suite ($139/night)

Located in the 18-storey Ponderosa tower, each suite has a double bed, a work desk, telephone, WiFi, a private washroom with shower, and an equipped kitchenette. Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

EACH SUITE ACCOMMODATES TWO PEOPLE

Ponderosa Premium Single Rooms ($65/night)

One of four bedrooms (single bed, work desk, dresser, WiFi, and telephone) in a shared apartment unit, located in the 18-storey tower. Guests share two washrooms, a lounge with a dining table, seating, and kitchen (not equipped with dishes, cookware, etc.). Your in-room coffee maker includes complimentary tea and Starbucks coffee. Housekeeping services include linens and towels changed weekly. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH ROOM ACCOMMODATES ONE PERSON

Walter Gage Studio Suites ($142/night)

Studio suites are located in the 4-storey Gage apartment building. Each suite features one double bed, work desk, fully equipped kitchen with counter seating, TV, WiFi, telephone and a private washroom with a shower.

Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH SUITE ACCOMMODATES UP TO TWO PEOPLE

Walter Gage 1-Bedroom Suite ($162/night)

One bedroom suites are located in the 4-storey Gage apartment building. Each suite features a queen-size bed, a queen-size sofa bed in the living room, as well as a work desk, fully equipped kitchen with dining table and chairs, flat panel TV, WiFi, telephone and a private washroom with a shower.

Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

Breakfast is included in the price.

EACH SUITE ACCOMMODATES UP TO FOUR PEOPLE

West Coast Suites ($229/night)

The West Coast Suites are located in a 3-storey building next to the Walter Gage Residence, in the vibrant northern part of campus. Our beautifully appointed suites feature a king-size bed as well as a queen size sofa bed in the living room, fully equipped kitchen, flat-screen TV, telephone with complimentary local calls, WiFi, in-room safe, private washroom, and a balcony. Your in-room coffee maker includes complimentary tea and Starbucks coffee. Daily housekeeping is provided. On-site parking is offered for a discounted price.

EACH SUITE ACCOMMODATES UP TO FOUR PEOPLE

Place Vanier Bedrooms ($48/night)

Place Vanier Residence, the University's original student residence, consists of 4-storey buildings featuring single private bedrooms with shared hallway washrooms and floor lounges that include a TV, fridge, sink, and a microwave. Free WiFi is available in the residence lobby. In-room high speed Internet, parking and on-site laundry are available for a fee. Basketball courts, tennis courts and playing fields are all nearby. Limited housekeeping service (linen provided, folded on bed upon arrival) is included. Housekeeping level upgrades are available for an additional fee.

Breakfast is included in the price.

EACH BEDROOM ACCOMMODATES ONE PERSON

To book on-campus accommodations, please visit the UBC Accommodations portal. NOTE: For best results, please use Chrome or Firefox.


Accommodation TypeDescriptionNightly Rate (+5% GST & 8% PST)
Walter Gage Studio Suite1-2 guests; double bed, full kitchen, private washroom; daily housekeeping; breakfast included$142 [low availability!]
Walter Gage 1-Bedroom Suiteup to 4 guests; queen bed, queen sofabed, full kitchen, private washroom; daily housekeeping; breakfast included$162 [SOLD OUT]
Ponderosa Premium Single Room1 guest per room (single bed); each apt. unit contains 4 bedrooms, 2 washrooms, living area, kitchenette; weekly housekeeping; breakfast included$65 [SOLD OUT!]
Ponderosa Studio Suite1-2 guests; double bed, kitchenette, private washroom; daily housekeeping; breakfast included$139
Place Vanier Bedrooms1 guest per room; shared washrooms (2 per floor), common lounge areas; breakfast included$48 [low availability!]
West Coast Suiteup to 4 guests; king-size bed, queen sofabed, full kitchen, private washroom, balcony; daily housekeeping; breakfast included$229 [SOLD OUT]

MEALS

Meals are not included in the registration fees, aside from the conference banquet. You may explore a wide variety of excellent restaurants and cafés across the UBC campus and in the city of Vancouver. However, for delegates who wish to arrange their meals in advance, we are offering two optional, low-cost add-on meal plans with UBC Food Services.Meals will be served at Gather, a leading on-campus dining hall, who are creating a special menu for the WSC.

Meal plans must be purchased in advance through the registration portal by the regular deadline of May 9, 2018

Please note: Breakfast is included with on-campus accommodations (see below). Participants will have a choice between vegetarian and non-vegetarian meal plans, and we may not be able to accommodate more restrictive diets. For your convenience, many of the housing options include kitchen facilities, and groceries are located at a walking distance from residence areas.

Meal Plan TypeDetailsCost (not including 5% GST)
Lunch OnlySunday July 8, 2018 - Friday July 13, 2018 (6 days, veg or non-veg options)$70
Lunch & DinnerSunday, July 8, 2018 - Friday July 13, 2018 (6 days, veg or non-veg options)$150

To purchase a meal plan, please visit the WSC2018 Registration Portal.

IASS Membership

We are pleased to announce that all registered participants in the 17th World Sanskrit Conference will receive a complimentary membership (for the 2018 calendar year) to the International Association of Sanskrit Studies, the foremost professional association of international Sanskrit scholars, which founded the World Sanskrit Conference in 1971. This is a $50 value ($25 for students). After registering for the WSC, your name, contact details, and membership fees will be forwarded to the IASS, who will contact you for the next steps.

If you do not wish to become a member of the IASS, you may opt out of the complimentary membership during the registration process (without refund of the value of the membership).

As part of the WSC2018 registration process, you will also have the option of purchasing a 2-year top-up of your IASS membership, so that you remain an IASS member in good standing through the 2020 calendar year. You may purchase this as an add-on item during the registration process for WSC2018.

If you are currently a paid IASS member for 2018, you have two options: you may either elect to (a) apply the complimentary IASS membership for the 2019 calendar year, or (b) receive a discounted registration rate. If you choose the latter, please contact the Secretariat before paying registration fees online. We will not be able to provide discounts after the registration fee has been paid.

[Also, please be sure NOT  to select the 2-year top-up option if you are a paid IASS member, and instead contact the IASS directly for securing your membership through 2020. Please do not hesitate to contact the Secretariat for proper procedures BEFORE paying registration fees, as we will not be able to make adjustments or provide refunds afterwards, without an additional $35 administrative fee.]

To buy a 2-year add-on to your IASS membership, please visit the WSC2018 Registration Portal.

TRAVEL INFORMATION

As Vancouver is a high-demand travel destination in the summer months, it is extremely important to secure your flights as early as possible and to be sure that you leave ample time to make any necessary arrangements for securing a visitor's visa.

To find out if you need a visitor's visa to come to Canada for WSC2018, and to discover the process for applying for the visa, please visit the support page of the Government of Canada's Immigration and Citizenship office (ICRC). They also provide a valuable tool  to help determine if you will qualify to receive a visitor's visa. We will do our best to help facilitate your visa application by providing a formal Letter of Invitation for you, but the ICRC is the final authority on the approval of visitor's visas, and we cannot be held liable in the case of a negative outcome.

To make the process easier,  all WSC delegates who need visitor's visas are urged to (a) apply for the visitor's visa using the online method  and (b) apply for the visa as early as possible. 

If your abstract has been accepted for WSC2018, but you have not yet received a formal Letter of Invitation by email, please contact the WSC2018 Secretariat ([email protected]), and we will provide you instructions for doing so immediately.

We are pleased to announce that we have partnered with Clickontours, whose agents in India, Canada, USA, and Europe will be able to help you with flight bookings as well as a full variety of other travel needs, including visa applications, flight insurance, pre- and post-conference vacation packages, or non-UBC hotel reservations, should you need to make them.

 

Visit our travel partners, Clickontours.com, for all your travel needs!